11 – 12 November 2026

Roundtables

4 & 5

Passenger Experience & Terminal Operations

Roundtable 4

Sponsored by
Copenhagen Optimization
Roundtable 4
Day 1
16:15 – 17:15 CET

The terminal as a flow problem: managing passengers when every minute counts

Passenger flow is no longer just an operations challenge — it’s a service quality and safety issue. This table examines how airports are using predictive analytics, dynamic wayfinding, and real-time intervention to manage flow across constrained terminals, and where the limits of technology lie. 

Sponsored by
Copenhagen Optimization
Roundtable 4
Day 2
10:30 – 11:30 CET

When flow goes wrong: the passenger experience at the point of failure

Day 2 focuses on the moments that matter most — queues, delays, diversions, missed connections. How do airports maintain service quality and passenger trust when the system is under maximum stress? Real examples should be shared here as the conversation moves from optimisation to recovery. 

Chaired by

Roundtable 5

Roundtable 5
Day 1
16:15 – 17:15 CET

One token to rule them all: digital identity and the frictionless airport journey

Biometrics and digital identity programmes are moving fast, but the vision of a single, seamless, touch-free journey from kerb to gate remains unevenly realised. This table examines what’s working, where the friction points remain, and what it will take to make the frictionless airport a universal reality rather than a flagship experiment. 

Roundtable 5
Day 2
10:30 – 11:30 CET

Data, trust, and the passenger relationship: what are we actually asking people to accept?

The harder conversation. Day 2 examines the implicit bargain airports are asking passengers to strike — personal data in exchange for convenience — and what obligations that creates. This includes regulatory compliance, data governance, opt-out design, and the reputational risks of getting it wrong.

Chaired by

Director of IT and Innovation
Richmond International Airport

Roundtable (spare)

Roundtable 3
Day 1
16:15 – 17:15 CET

The resilient airport: planning for disruption, not just recovering from it

From extreme weather to geopolitical shocks to cyber incidents, disruption is no longer exceptional. This table examines how airports are shifting from reactive crisis management to proactive resilience design — building redundancy, scenario planning, and operational flexibility into the fabric of how they run. 

Roundtable 3
Day 2
10:30 – 11:30 CET

Mutual aid or every airport for itself? Industry collaboration in a crisis

Day 2 takes the resilience conversation into more uncomfortable territory: what do airports actually owe each other and the wider system when things go wrong? This explores the case for deeper operational collaboration — shared protocols, mutual aid agreements, and industry-level response frameworks. 

Chaired by

Chief Operating Officer
Calgary Airports

Passenger Experience & Terminal Operations